AInesHR is an EU HR compliance platform built specifically for European companies. It unifies multi-country compliance, payroll, recruitment and workforce data across every European entity you operate.

Which European regulations does AInesHR cover?

AInesHR monitors GDPR, the EU Pay Transparency Directive, CSRD workforce metrics, employment classification rules, and country-specific HR compliance obligations across the EU, UK, Switzerland, Norway and Iceland.

How long does implementation take?

Most European companies go live in weeks, not months. Implementation scope depends on the number of countries, entities and modules selected. Request a quote for a tailored timeline.

Does AInesHR integrate with existing HR systems?

Yes. AInesHR works alongside the systems you already use, with integrations for identity providers, payroll providers, and collaboration tools.

Empowering HR leaders with AI-driven insights and strategic guidance to transform people operations.

AInesHR GmbH

Privacy Policy

Last updated: May 2026

1. Introduction

AInesHR GmbH ("AInesHR", "we", "us", or "our") is committed to protecting the privacy and personal data of all individuals whose information we process. This Privacy Policy explains how we collect, use, store, and protect personal data in connection with our AI-native HR platform for multi-country European operations. AInesHR GmbH is incorporated in Switzerland and operates in full compliance with: • The EU General Data Protection Regulation (GDPR) - Regulation (EU) 2016/679 • The Swiss Federal Act on Data Protection (nDSG / revDSG), effective September 2023 • Applicable national data protection laws in the European countries where our clients operate

2. Who We Are – Data Controller

AInesHR GmbH is registered as the legal entity responsible for this platform. AInesHR GmbH Kolbenhofstrasse 35 8045 Zurich, Switzerland Privacy Contact: privacy@aineshr.com As AInesHR processes HR data on behalf of its clients, we act as both a Data Controller (for our own business operations and website) and a Data Processor (when processing employee data on behalf of our client organisations).

3. Data We Collect

3.1 Website Visitors

Name and email address (when you submit a contact form or request a demo)
IP address and browser/device information (collected automatically)
Usage data such as pages visited and time spent on site (via analytics tools)
Cookie preferences

3.2 Platform Users (Client Organisations)

Employee personal data (as defined by client HR data)
Employment contract information
Payroll and compensation data
Performance and development records
Compliance documentation
Any additional data uploaded or entered by the client organisation

3.3 Prospective Clients

Business contact information (name, job title, company, email, phone)
Information shared during sales or discovery conversations

4. Legal Basis for Processing

Contract performance – to deliver our platform services to clients
Legitimate interests – to improve our services, communicate with prospects, and protect our business
Legal obligation – to comply with applicable Swiss and EU laws
Consent – where required (e.g. marketing communications, non-essential cookies)

5. How We Use Personal Data

Providing and operating the AInesHR platform
Processing HR, payroll, and compliance workflows on behalf of clients
Responding to enquiries and support requests
Sending relevant product communications (where consent or legitimate interest applies)
Improving our services through usage analytics
Complying with legal and regulatory obligations
Fraud prevention and platform security

6. Data Storage and Security

All data processed by AInesHR is stored on servers located within the European Economic Area (EEA) or Switzerland. We do not transfer personal data outside these jurisdictions unless appropriate safeguards are in place (such as EU Standard Contractual Clauses). We implement appropriate technical and organisational security measures including: • Encryption in transit and at rest • Access controls and role-based permissions • Regular security assessments • Incident response procedures

7. Data Retention

We retain personal data for as long as necessary to fulfil the purposes described in this Policy, or as required by applicable law. • Client HR data: retained for the duration of the contractual relationship and for up to 7 years thereafter, unless instructed otherwise in writing • Website visitor data: retained for up to 24 months • Contact and prospect data: retained for up to 3 years from last interaction

8. Sharing Personal Data

AInesHR does not sell or rent personal data to third parties. We may share data with: • Trusted subprocessors (e.g. cloud infrastructure, analytics providers) under appropriate data processing agreements • Professional advisors (legal, accounting) where required • Regulatory authorities, where required by law A list of current subprocessors is available on request.

9. Your Rights

Under GDPR and applicable Swiss law, you have the following rights:

Right of access – to request a copy of your personal data
Right to rectification – to correct inaccurate or incomplete data
Right to erasure – to request deletion of your data (subject to legal exceptions)
Right to restriction of processing
Right to data portability
Right to object to processing based on legitimate interests
Right to withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, please contact us at privacy@aineshr.com. We will respond within 30 days. If you are based in the EU/EEA, you also have the right to lodge a complaint with your local data protection authority.

10. Cookies

We use cookies and similar technologies on our website. For full details, please refer to our Cookie Policy available at aineshr.com/cookie-policy.

11. Children's Data

Our platform and website are not directed at individuals under the age of 16. We do not knowingly collect personal data from children.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. We encourage you to review this Policy periodically.

13. Contact Us

For any questions, concerns, or requests relating to this Privacy Policy or your personal data, please contact:

AInesHR GmbH

Kolbenhofstrasse 35, 8045 Zurich, Switzerland

privacy@aineshr.com

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